Disaster Preparedness: Hurricane Season for Community Associations

1. Form a Preparedness Committee

Designate a small team of board members, property managers, and vendor contacts to lead hurricane planning and response. Assign roles in advance—such as emergency coordinator, vendor liaison, and communications lead.

2. Create a Customized Emergency Plan

Tailor your hurricane response plan to the community’s layout and needs. Include:

• Evacuation routes

• Contact details for emergency services and vendors

• Locations of shut-off valves and key utilities

• Storage areas for storm supplies

Use emergency powers, if available in your state, to speed up decision-making during crises.

3. Secure the Property

Take inventory of outdoor items that could become airborne during a storm. Store or anchor:

• Pool furniture

• Signage

• Decorations

• Tools and maintenance gear

• Trim overgrown trees and inspect common areas for hazards.

4. Communicate Clearly and Often

Establish a multi-channel communication plan using:

• Emails

• Text alerts

• Community apps or portals

• Social media

Keep residents informed before, during, and after storms.

5. Coordinate With Vendors

Schedule pre-storm inspections and set agreements with restoration companies, landscapers, and waste removal contractors to ensure you’re prioritized post-storm. Build strong relationships with local emergency services.

6. Check Your Insurance & Budget

Annually review your community’s insurance policies for hurricane coverage. Maintain updated inventories (with photos or video) of community assets. Ensure reserve funds are adequate for storm recovery needs.

7. Run Drills and Evaluate

Practice evacuation procedures and review lessons learned after each storm season. Update your emergency plan regularly based on feedback and evolving community needs.