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How to Request Changes or Variances in Your HOA
How to Request Changes or Variances in Your HOA
Written by Chris Abbott
May 12, 2026
Table of Contents
- Introduction
- 1. Review the Governing Documents First
- Vague or Incomplete Contracts
- 2. Prepare a Detailed Proposal
- 3. Submit a Formal Written Request
- 4. Follow the Review Process
- 5. Respect the Final Decision
Living in a homeowners association (HOA) often means following established rules regarding exterior changes, landscaping, paint colors, fencing, and other property modifications. But what happens if you want to make a change that doesn’t strictly comply with those guidelines? That’s where a variance request comes in.
A variance is formal permission from your HOA to deviate from the community’s governing documents for a specific project. Common examples include installing a fence that exceeds height limits, adding a non-standard mailbox, modifying architectural features, or altering landscaping beyond typical guidelines.
Understanding the proper process can significantly improve your chances of approval.
1. Review the Governing Documents First
Before submitting any request, carefully review your HOA’s:
Declaration
Bylaws
Rules and regulations
Architectural guidelines
Identify exactly what is allowed, what requires approval, and whether variances are permitted. Submitting a request that clearly conflicts with governing authority may result in automatic denial.
2. Prepare a Detailed Proposal
Boards and architectural review committees rely on clear documentation to make informed decisions. Your proposal should include:
Detailed plans or drawings
Dimensions and measurements
Materials and colors
Product specifications (if applicable)
Photos or renderings
The more complete your submission, the fewer delays you’ll experience due to follow-up questions.
3. Submit a Formal Written Request
Most HOAs require written submissions, often using a standard architectural or variance request form. Be sure to include all supporting documents and meet any submission deadlines.
Incomplete applications are a common reason for processing delays.
4. Follow the Review Process
Some associations require applicants to attend a board or architectural committee meeting. Be prepared to explain:
Why the variance is requested
How the change will impact neighboring properties
Why the modification maintains community standards
Boards may approve, deny, or approve with conditions.
5. Respect the Final Decision
If approved, comply with any stated conditions. If denied, you may be able to revise and resubmit your request with additional information or modifications.
Maintaining a respectful tone throughout the process helps preserve positive relationships within the community.
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