Run your community together with
FREE task management software

Create and
Assign Tasks

Upload
Documents

Set Due
Dates

Track
Status

Create
Decisions

Chat with Board
and PM

Update
Board

Track Completed
Tasks

Advanced
Settings

Create and
Assign Tasks

Managing tasks efficiently is crucial for associations. Whether it’s a board member, committee member, or property manager, our platform keeps everything organized in one place. Easily create, assign, and track tasks to ensure accountability and streamline operations. With a centralized system, communication improves, deadlines are met, and important work gets done efficiently—without anything slipping through the cracks.

Upload
Documents

Organize and store important documents directly within tasks, eliminating lost files and endless email searches. Attach permits, meeting minutes, contracts, and compliance paperwork for quick access. Our system ensures that the right documents are always at your fingertips, making collaboration smoother and keeping everything in one place for easy reference when board members and property managers need them most.

Set Due
Dates

Stay on track by setting due dates for tasks, ensuring timely completion of important projects. Whether scheduling maintenance, organizing meetings, or responding to resident requests, deadlines help keep everything running smoothly. Automated reminders prevent overdue tasks, while clear due dates help board members and property managers prioritize work effectively, improving efficiency and maintaining order within the association.

Track
Status

Easily track the progress of tasks with labels like In Progress, Needs Decision, Waiting for Approval, or Completed. This keeps board members and property managers informed, ensuring transparency and accountability. Avoid bottlenecks and miscommunication by knowing exactly where tasks stand at a glance, so everything moves forward efficiently and no critical work gets overlooked.

Create
Decisions

Getting board approvals can be time-consuming, but our Decisions tool simplifies the process. Create structured decision requests, allow board members to vote, and track responses in real time. Whether approving budgets, vendor contracts, or policy changes, this feature ensures efficient decision-making with transparency. Gain instant insights, eliminate delays, and streamline important board approvals effortlessly.

Chat with Board
and PM

Keep communication clear and organized by discussing tasks directly within the platform. No more lost emails or scattered messages—every discussion stays connected to the task for easy reference. Quickly ask questions, provide updates, and collaborate in real time. This feature improves response times, reduces miscommunication, and helps resolve issues efficiently between board members and property managers.

Update
Board

Instantly notify board members when tasks are completed. The Update Board feature sends automatic emails with one-click access to the completed task, ensuring transparency. This eliminates the need for manual check-ins and keeps everyone informed. Whether it’s a maintenance update, compliance change, or meeting follow-up, board members always have the latest information without extra effort.

Track Completed
Tasks

Maintain a clear record of all completed tasks for easy reference. This feature helps track resolutions, review past projects, and ensure compliance. Useful for audits, board transitions, and long-term planning, Completed Tasks keeps everything documented in one place. Associations can improve accountability, streamline workflows, and access a reliable history of past actions whenever needed.

Advanced
Settings

Customize workflows to improve efficiency. Set default task assignments, automate approvals, and trigger follow-up actions when tasks are completed. Personalize settings based on your community’s needs, reducing administrative work and improving productivity. With Advanced Settings, repetitive processes are streamlined, allowing associations and property managers to focus on what matters most—keeping the community running smoothly.

AssociationDocs.com

AI Powered Research Tool

Alex our chatbot can be embedded on any website and available to all community members. Having full access to the community docs,Alex can answer questions instantaneously on any rules or regulations, avoiding phone calls and emails to the board.

Minutes

All meeting minutes can be automatically documented and stored for future reference and helpful communication to any community members unable to attend. These minutes will also be embedded into the AI-Powered Research Tools.

Track Documents

All documentation is shared and available to all board members, and community members when applicable. Any changes to community documentation will be tracked including date, time, and who made the change. Previous versions will always be accessible.

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ArchitecturalApproval.com

Online Application

You provide the criteria, and we’ll create the customized online application-streamlining any architectural change requests within the community.

Review Board access

Online submissions will be visible via the platform and automatically sent to the specified architectural board for review. You can choose if you want everyone to have access all at once, or if you’d like the system to send based on hierarchy.

Approve Instantly

The board can instantly approve, reject, or request additional documentation for each submission. Enjoy streamlined with communication community members via the platform.

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Community RFP

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Quickly create a request for Proposal

Board members or property managers prepare to get hours of your life back. You can now create community requests online for any third-party services.

Receive quick bids that answer the same questions

Our marketplace of vendors will be notified of all community requests and have the opportunity to bid on any jobs. Vendor pricing and contract terms will remain private and customized to the
community based on the job up for bid.

Compare multiple bids

Multiple vendors can bid on one community request and our platform will showcase an easy compassion of those bids to allow for easy decision making. Breaking down pricing, cadence, and terms to show you the pros can cons of each.

Initiate the approval process

The board and property manager can initiate the approval process for any approved bid to get the services rendered for the community right away! It will also send rejection notifications to all other vendors so you don’t have to.

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BuyerApprovals.com

Online Application

New buyers? Get those pesky required applications completed quickly and digitally. Based on the address provided our safe and secure platform will collect all required information and allow potential new community members to submit with the click of a button.

Custom for all your needs

Specific criteria for applications will be built into your custom form, and updates will be provided to the application on the application status so you don’t have to worry about it.

Approve Instantly

Approve, reject, or require additional information if necessary right from our platform.

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Associationletters.com

Online Letter Builder

Tired of creating the same community announcements for each community each year? This drag-and-drop letter builder allows you to customize the look, feel, and messaging of any letters or notifications you need to send.

Send 1 letter or hundreds

Our builder allows you to save letters as templates for easy repetition, or create one-offs for unique events. You can automatically have these letters sent to one specific community member or hundreds.

Instant Printing & Postage

After an initial easy upload of all community names and addresses, you will be able to pick and choose who you want to send letters to and when. Printing and postage will be quoted on the platform and done instantaneously as soon as you hit “order”.

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Association Agendas

Request Agenda Topics

Community members can submit discussion topics before meetings take place, giving board members the ability to approve or reject topics and prepare for more productive conversations when members are present.

Live Meeting

Approved agendas including community feedback can be presented during live meetings allowing each member to follow along. Agendas and any additional notes included will be available for community view after meetings take place.

Live Votes During Meetings

Each agenda topic that needs to be voted on can be presented using our platform during the meeting, allowing each member to vote to ensure all opinions and votes are properly captured. These votes can remain anonymous if the community member prefers.

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Board Email

Use professional email

Change Positions not email

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StamptoScan

Redirect your mail

Have all your snail mail redirected to one centralized location where it is scanned and uploaded into a digital location that all board members can access. New board members? No problem! Out with the old member access and in with the new, allowing them to jump right into their role with plenty of context available at their fingertips.

We receive and scan all document types

Bills

Requests

Complaints

Solicitations

Enjoy immediate access to unlimited storage

Rest easy knowing all your documentation is safe and secure with our secure sockets layer encryption.

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Association Website

Online site builders

Use any of our association tools and we’ll build a free customized site for your community!

Communication

Easy access to information, instant access to tools and documentation that pertain to all community members, and clear concise communication for everyone involved.

Custom Domains

We’ll secure a custom domain for your community that you can all benefit from for years to come.

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Kloop

Collection of software products that help out in the association space

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